Office Manager/Accounting Coordinator

Ohio Poultry Association | Columbus, OH

Position Summary:

The Ohio Poultry Association (OPA) is a dynamic organization representing Ohio’s egg, turkey and
chicken farms, processing and allied industries. Caring for consumers and Ohio poultry farms by
providing leadership to responsibly produce safe, affordable, and wholesome food is our prime mission.

OPA is seeking a dynamic office manager which will also serve as administrative assistant and
accounting coordinator. This individual will provide daily administrative support to the executive vice president and the OPA staff. They will administer the day-to-day financial operations of the office. This position also serves as the facilities manager for the physical location of the association. The individual will organize any necessary maintenance or services for basic office function. This position is 25-30 hours per week with the opportunity to grow into full-time as additional responsibilities are mastered.

Responsibilities:

Association Administration and Office Management

Provide daily administrative support to the executive vice president and the OPA staff
Screening and handling incoming phone calls, emails and correspondence
Maintain OPA databases and file storage
Work with the OPA staff to coordinate calendars
Support OPA Bird Health Programs Team with Ohio NPIP databases
Support OPA Promotions, Events and Programs Team with databases and record keeping
Support OPA Food Service Contractors with in-house paperwork, contracts, database, and record keeping
Coordinate use of the common office space and assist in preparations when required
Maintain contracts, service agreements, etc. on all OPA office and building equipment
Schedule and coordinate all maintenance and upkeep of 707 South Front Street Building
Coordinate onsite and off-site storage

Financial/Accounting/Bookkeeping:

Maintaining accounts payable through our bill pay software
Manage invoicing and create deposits
Support OPA Bird Health Team on USDA cooperative agreement finances and Ohio NPIP invoicing, accounts payable and payment processing
Support OPA promotions, events and programs team on program and event invoicing, accounts
payable and payment processing
Support OPA food service contractors with accounts, payable, accounts receivable and banking
Maintain appropriate financial records in accordance with OPA’s record retention policy
Prepare for regular outside accounting oversight, yearly audits and budgets
Other Duties:
Assist OPA staff on industry-wide events, programs, and projects such as OPA’s annual banquet and
golf outing

Required Qualifications:

Minimum of one-year office-based experience
Bachelor’s degree preferred
Demonstrated organizational skills, ability to think and act strategically with the capacity for growth in strategic thinking ability
Strong problem-solving skills, and proven project management and continuous improvement experience, detail-oriented and able to prioritize tasks, balance multiple priorities and meet deadlines
Open and direct communicator; oral and written communication skills are essential
Full commitment to the position in terms of time commitments and expectations
Regular communication with EVP is required for work hours and work from home policies
Participation in Monday morning staff meetings to set the weekly schedule is required
Focus on accuracy and detail
Sound judgment and unwavering ethics
Self-motivation, independent work habits
Strong computer skills and highly proficient with Microsoft Office Suite of software programs

To Apply:

Please submit a cover letter and resume by May 31, 2023, to the attention of info@ohiopoultry.org.

This job description in no way states or implies that these are the only duties to be performed by the
employee(s) incumbent in this position. Employees will be required to follow any other job-related
instructions and to perform any other job-related duties requested by any person authorized to give
instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.

This company is an Equal Opportunity Employer, drug free workplace, and complies with ADA
regulations as applicable.

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