10/07/2024

How to Handle Missing or Incorrect I-9 Forms

Technical and procedural errors can be corrected

HR Question: My company recently began reviewing our I-9s, and we found we have some missing or incomplete I-9 Forms. Can we ask the affected employees to fill out another I-9 if it is missing? If so, how do we do it correctly? And if it was incomplete, can we update it on the old form? Please help!

HR Answer: It can be concerning to realize you have missing or incomplete I-9 Forms; it’s critical to take appropriate action. To begin, it’s important to understand that there are two types of I-9 errors: (1) technical and procedural errors and (2) substantive errors.

Technical and procedural errors can be corrected. An example is forgetting to record a document title, which can easily be fixed, and fines are discretionary.

Please select this link to read the complete article from OSAP Member Clark Schaefer Strategic HR.